Job Posting # SS04525

The Williamsport Area School District is accepting applications for a Full Time Administrative Support I position.  This clerical position is based at the District Service Center, Business/Accounting Office; subject to the determination of the Superintendent.  This is a 7.5 hour, 245 day position and is subject to the minimum requirements listed on the Job Description and Job Specific Assignments below which include, but are not limited to, a high school diploma or G.E.D. equivalent.  Qualifications for this position shall be based upon applicable verified work experience, verified educational/training/credentials, applicable testing results and the District’s defined qualifications for the position.  Must complete a Basic Office Skills assessment and obtain a score of 70% or better and the ability to receive a passing score of 70% or better on a job specific assignment, related to Accounting, is also required. Qualifications for this position are defined solely by the District; which for internal candidates include an employee’s work attendance, disciplinary history, credentials and other job specific qualifications.  Wages are as determined by the current collective bargaining unit agreement.  EOE.

 

All applications must be submitted electronically for consideration.  Click on the link on this page to apply, current employees and active substitutes of the W.A.S.D. should complete an INTERNAL application.  Please email jobs@wasd.org for assistance or with questions.

Deadline for Applications November 20, 2025.

 

JOB DESCRIPTION

This is a specialized secretarial/clerical position which includes the primary responsibility of performing operational and administrative office duties on behalf of and in support of the building or office administrator.  This position requires considerable personal initiative and judgment in completing assignments.  The individual must effectively communicate and interact with students, parents, staff and community members.

 

Education & Experience:

High school diploma or above required.  Associates Degree in Accounting preferred. 

Documented experience as an office secretary to include computer experience using Microsoft Office (i.e. MS Excel) and standard office equipment.  Documented experience working with CSIU software and completing bank reconciliations is preferred. 

 

Knowledge, Skills & Abilities:

This position requires the ability to relate to students, parents, school personnel and community representatives.  Knowledge of English, spelling, punctuation and math required.  Considerable knowledge of modern office practices, procedures and equipment, ability to understand and follow oral and written instruction, effectively communicate necessary information to others, and compose effective and accurate correspondence.  The ability to receive a passing score on both Basic Office Skills and Data Entry Alpha Numeric assessments is required.  The ability to receive a passing score on a job-specific assessment may also be required.  Knowledge of Microsoft Office, including Outlook and Excel, is required.  Must have the ability to learn new software products required to perform job functions.  Knowledge and the ability to assemble and organize data/information, maintain complex files and records, work independently, and assess various situations and make the appropriate decisions.

 

Authority & Responsibilities:

[(E) Designates Essential Functions] 

1. Serves as secretary to the building/department administrator(s) and liaison with other building/District staff, student, parents and community. (E) 

2. Prepares, composes, and assembles materials as instructed. Collects and compiles statistical, financial or other information in an organized manner. (E) 

3. Inputs information into computer files, updates information, and generates reports as necessary. (E) 

4. Records receipts/revenue in accounting software. (E) 

5. Receives, reviews, and processes invoices and generates accounts payable checks on a weekly basis. (E) 

6. Completes budget transfers on an as needed basis. (E) 

7. Completes bank reconciliations for all district accounts on a monthly basis (E) 

8. Provides information about District policies, rules and regulations and/or directs individuals to the appropriate District personnel. (E) 

9. Communicates effectively (orally and in writing) with administrators, staff, students and the public. (E) 

10. Understands the concept of debits and credits as required to make journal entries (E). 

11. Reviews and checks documents for completeness, accuracy, and conformity with applicable rules, regulations and procedural requirements. (E)
12. Acts as a receptionist, professionally answers the telephone, takes messages as necessary, and/or refers calls or visitors to the appropriate personnel. (E)

13.  Schedules meetings, appointments, and makes other arrangements for administrators as necessary.

14.  

     Receives/directs mail and identifies matters in order of priority. (E)

15.  

     Operates office equipment, including but not limited to, fax machine, copiers, computers, telephones, intercom systems, etc. (E)

16.  

     Performs functions related to budget preparation, requests for payments, purchasing and work orders as directed by administrator(s).  (E)

17.  

     May be required to perform functions related to scheduling substitute staff by utilizing the Aesop system. (E)

18.  

     Maintains confidentiality of all business related information. (E)

19.  

     Performs other related functions as directed by the building/department administrator(s).

     

    Physical Requirements:

    Sedentary—Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Involves sitting most of the time, but may involve walking or standing for brief periods of time.

     

    Other Requirements:

    Criminal Record must be reviewed and must show there have been no convictions within the past 10 years for any offenses involving Theft or other dishonest acts. 

     

    Auditory and Visual Requirements:

    Within normal ranges with or without correction.

     

    Equipment Used:

    Office equipment such as computers, fax machines, telephones, copiers, etc.

 This job assignment is not an exhaustive list of all responsibilities, skills, tasks, requirements, efforts, or working conditions associated with this position.  While this job assignment is intended to be an accurate reflection of the current position, management reserves the right to modify essential functions of the job, or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs or technical developments).