Job Posting # SS06725

The Williamsport Area School District is accepting applications for an anticipated Full Time Confidential Administrative Support position.  This administrative support/clerical position is based at the District Service Center, Office of Business Administrator; subject to the determination of the Superintendent.  This is a specialized position which includes the primary responsibility of performing operational and administrative duties on behalf and in support of the Business Administrator.  This position is not eligible for membership in any collective bargaining unit.  Qualifications for the position include an Associate’s or Bachelor’s degree in Business Administration/Management or Office Information Technology preferred, and at least three (3) years documented experience as an executive administrative assistant.  Previous experience in a school district setting is also preferred.  Salary commensurate with experience. EOE

All applications must be submitted electronically for consideration.  Click on the link on this page to apply.  Email jobs@wasd.org for assistance.

Basic Functions:

This is a specialized executive secretarial position which includes the primary responsibility of performing operational and administrative office duties on behalf of and in support of the Business Administrator.  This position requires considerable personal initiative and judgment in completing assignments, including the exercise of discretion and independent judgment with respect to matters of significance.  The individual must effectively communicate and interact with students, parents, staff and community members.

This position is not eligible for membership in any collective bargaining unit.

Education & Experience:

High school diploma or above required.  Associate’s degree in office information technology, computer software or business administration/management preferred.  Three (3) years documented experience as an executive secretary preferred, to include computer experience using Microsoft Office (Excel, Word, Outlook, Powerpoint, etc…) and standard office equipment. 

Knowledge, Skills & Abilities:

This position requires the ability to relate to students, parents, school personnel and community representatives.  Knowledge of English, spelling, punctuation and math required.  Considerable knowledge of modern office practices, procedures and equipment, ability to understand and follow oral and written instruction, effectively communicate necessary information to others, and compose effective and accurate correspondence.  The ability to receive a passing score on both Basic Office Skills and Data Entry Alpha Numeric assessments may be required.  Knowledge of Microsoft Office and Outlook is required.  Must have the ability to learn new software products required to perform job functions.  Knowledge and the ability to assemble and organize data/information, maintain complex files and records, work independently, and assess various situations and make the appropriate decisions.  This position requires the ability to work independently.

Authority & Responsibilities:

[(E) Designates Essential Functions]

1. Serves as a secretary to the Business Administrator and liaison with other District representatives, staff and community representatives. (E) 

2. Prepares, composes and assembles materials such as correspondence, agenda items, statistical/financial data, or other diverse and specialized information. (E) 

3. Inputs information into computer files, updates information, and generates computer reports as necessary. (E) 

4. Provides accurate information about District policies, rules and regulations. (E) 

5. Reviews and checks documents for completeness, accuracy, and conformance with applicable rules, regulations and/or procedural requirements. (E) 

6. Communicates effectively (orally and in writing) with administrators, staff, students and the public. (E) 

7. Acts as a receptionist, professionally answers the telephone, takes messages as necessary, and/or refers calls or visitors to the appropriate personnel. (E) 

8. Is able to speak and write in a clear and concise manner. (E) 

9. Prepares Board agendas, and disseminates and prepares board correspondences. (E) 

10. Takes Board minutes, types and distributes copies to appropriate staff. (E)  

11. Serves as administrative secretary to the Executive Director of WASDEF (Williamsport Area School District Education Foundation) and acts as liaison with Business Administration/Board Treasurer. (E) 

12. Completes deposits, corresponds with donors, and completes other duties as necessary to support the WASDEF Executive Director. (E) 

13. Schedules meetings, appointments, and makes other arrangements for administrators as necessary. (E) 

14. Receives/directs mail and identifies matters in order of priority. (E) 

15. Operates office equipment, including but not limited to, fax machine, copiers, computers, telephones, intercom systems, etc. (E) 

16. Performs functions related to budget preparation, requests for payments, purchasing and work orders as directed by administrator(s).  (E) 

17. Maintains confidentiality of all business related information. (E) 

18. Performs other related functions as directed by the Business Administrator and his/her designee. (E) 

Physical Requirements:

Sedentary—Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Involves sitting most of the time, but may involve walking or standing for brief periods of time.

Other Requirements:

Criminal Record must be reviewed and must show there have been no convictions within the past 10 years for any offenses involving Theft or other dishonest acts. 

Auditory and Visual Requirements:

Within normal ranges with or without correction.

Equipment Used:

Office equipment such as computers, fax machines, telephones, copiers, etc.

This job description is not an exhaustive list of all responsibilities, skills, tasks, requirements, efforts, or working conditions associated with this position.  While this job description is intended to be an accurate reflection of the current position, management reserves the right to modify essential functions of the job, or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs or technical developments).