Job Posting # SS04918

The Williamsport Area School District is accepting applications for an anticipated Full Time, Confidential, Administrative Assistant position.  This administrative support/clerical position is based at the District Service Center, Human Resources Office; subject to the determination of the Superintendent.  This is a 7.5 hour, 245 day position and is subject to the minimum requirements listed on the Job Description below which include, but are not limited to, a high school diploma.  An Associate's degree in office information technology, computer software or business administration/management is preferred but not required.  This is a specialized position which includes the primary responsibility of performing operational and administrative office duties on behalf and in support of the Director of Human Resources.  Requirements:  Preferred Candidate must have at least three years documented experience as an office secretary, to include computer experience using Microsoft Office products and standard office equipment.  Wages and benefits as per Confidential Support Staff Agreement. EOE.

All applications must be submitted electronically for consideration.  Click on the link on this page to apply.  Email jobs@wasd.org for assistance.

Applications deadline December 14, 2017

General Job Description:  Confidential Administrative Assistant – Human Resources Office

Basic Functions:

This is a specialized secretarial/clerical position which includes the primary responsibility of performing operational and administrative office duties on behalf of and in support of the Director of Human Resources.  This position requires considerable personal initiative and judgment in completing assignments, including the exercise of discretion and independent judgment with respect to matters of significance.  The individual must effectively communicate and interact with staff and community members.

This position is not eligible for membership in any collective bargaining unit.

Education & Experience:

High school diploma or above required.  Associate’s degree in office information technology, computer software or business administration/management preferred.  Three (3) years documented experience as an office secretary required, to include computer experience using Microsoft Office (Excel, Word, Outlook, Powerpoint, etc…) and standard office equipment. 

Knowledge, Skills & Abilities:

This position requires the ability to relate to students, parents, school personnel and community representatives.  Knowledge of English, spelling, punctuation and math required.  Considerable knowledge of modern office practices, procedures and equipment, ability to understand and follow oral and written instruction, effectively communicate necessary information to others, and compose effective and accurate correspondence.  The ability to receive a passing score on both Basic Office Skills and Data Entry Alpha Numeric assessments may be required.  Knowledge of Microsoft Office is required.  Must have the ability to learn new software products required to perform job functions.  Knowledge and the ability to assemble and organize data/information, maintain complex files and records, work independently, and assess various situations and make the appropriate decisions.  This position requires the ability to work independently.

Authority & Responsibilities:  [(E) Designates Essential Functions]

1. Serves as a secretary to the Director of Human Resources and liaison with other District representatives, staff and community representatives. (E)
2. Prepares, composes and assembles materials such as correspondence, agenda items, statistical/financial data, or specialized information. (E)
3. Inputs information into computer files, updates information, and generates computer reports as necessary. Information includes, but is not limited to, clearance data, professional development data required for PDE compliance, certification data,   employee benefits data, workers compensation data, etc... (E)
4. Provides accurate information about District policies, rules and regulations. (E)
5. Reviews and checks documents for completeness, accuracy, and conformance with applicable rules, regulations and/or procedural requirements. (E)
6. Communicates effectively (orally and in writing) with administrators, staff and the public. (E)
7. Acts as a receptionist, professionally answers the telephone, takes messages as necessary, and/or refers calls or visitors to the appropriate personnel. (E)
8. Assists the Director of Human Resources with various personnel tasks, including but not limited to scheduling, proctoring and grading of all required new hire assessments. (E)
9. Responsible for all facets of application processing from start to finish, including the role of software administrator for all online applications. (E)
10. Schedules meetings, appointments, interviews, and makes other arrangements for administrators as necessary. (E)
11. Is able to speak and write in a clear and concise manner. (E)
12. Receives/directs mail and identifies matters in order of priority. (E)
13. Operates office equipment, including but not limited to, fax machine, copiers, computers, telephones, intercom systems, etc. (E)
14. Performs functions related to budget preparation, requests for payments, purchasing and work orders as directed by administrator(s). (E)
15. Maintains confidentiality of all business related information. (E)
16. Performs other related functions as directed by the Director of Human Resources and his/her designee.

Physical Requirements:

Sedentary—Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Involves sitting most of the time, but may involve walking or standing for brief periods of time.

Auditory and Visual Requirements:

Within normal ranges with or without correction.

Equipment Used:

Office equipment such as computers, fax machines, telephones, copiers, etc.

This job description is not an exhaustive list of all responsibilities, skills, tasks, requirements, efforts, or working conditions associated with this position.  While this job description is intended to be an accurate reflection of the current position, management reserves the right to modify essential functions of the job, or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs or technical developments).